5 Steps to Transforming Your School's Paper-Based Processes into Automated Ones April 8, 2012 10:00 AM | Tagged as saving your school money, school communication, School Webmasters
Educators know that the top goal for any school is academic achievement. But they also know there is an incredible amount of “behind the scenes” work that has to go on as well to make a school successful. The business side of running a school district involves handling such processes as absence leave requests, purchase order requisitions, teacher evaluations, disciplinary referrals, professional conference requests, and dozens more that administrators must complete each day.
Even though district budgets are being slashed and numbers are being crunched, administrators must still get the work done. Unfortunately, many school districts are continuing to use paper-based forms to accomplish such work. School administrators can greatly reduce the time they spend on processing these transactions by simply taking the paper out of the work and making the process electronic. But, eliminating the paper does not mean a district can do the work more effectively. They also need the ability to make the processes transparent, a way to analyze the data so they can begin making data-driven decisions, and have records management capabilities.
So, where should a district begin? Any district that is interested in automating its processes should begin by taking the following five steps:
a. How many times the form is initiated throughout the district on a daily basis. b. How many times the form is moved from person to person and from building to building.
Once district administrators have prioritized their processes according to time and cost, organized teams for each process, and captured the routing for each process and the variables, then they are well situated to begin the search for a school district automation company. Districts should keep in mind when choosing the software company that it not only automates the processes, but it also provides administrators with the ability to then analyze the data and allow for records management. Once districts head down the path to automation, they will then begin to reap significant savings and gain insight as to how they can more effectively spend their time and money in the future.
However, let me highly recommend that if all of this sounds too challenging and time consuming that the experts in implementing all of this is EdAutomate. We've partnered with them to help our schools become more efficient and provide better customer service (and to save their schools $$). We encourage you to contact them directly or contact me and I'll have them schedule a call with you. So learn more about EdAutomate by calling Rebecca at 618.241.0042 or email her.
Posted in Creating Efficiencies, Save your staff time | 0 Replies
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